Registration

All participants must register via the Online Registration Form. You can sign in with your registration details from previous years. If you do not have any, please create a new account.

Each participant will receive a registration number by email after submitting the Online Registration Form. The preferred method of payment is by online card payment. Payments completed by bank transfer can be processed only after receiving your registration number. Payment by bank transfer must include the registration number and participant’s name in the payment details.

Please consider using a personal email account if your work email is connected to an institution with high security and privacy settings as email may be transferred to junk folders.

For any registration questions please do not hesitate to contact the ECREA Conference Secretariat at registration@ecrea2024ljubljana.eu.

Registration Fees

All the above fees include a local VAT of 22 %.

* To qualify for the respective fee, ECREA membership (individual or institutional) must be valid. For further inquiries, please contact the ECREA Administrator at info@ecrea.eu.
** Ph.D. includes Master and Ph.D. students. Students must provide proof/student status of the University (e.g. a PDF copy of the original inscription at a university or attestation by a professor) in English. The participant must be a student during the duration of the conference.
*** The list of Soft Currency countries is available here.

All registration deadlines are applicable considering the local time (CET/CEST).

Please make sure to pay your registration fee before the deadline applicable for the selected registration type. If your payment is not received in due time, the latter fee will be automatically applied.

 Unpaid or partially paid registrations will not be considered valid until paid in full.

Registration Fees Include

• • Access to all scientific sessions and exhibition
  • Coffee breaks and lunches during conference days
  • Conference party
  • Farewell party
  • Welcome Reception
  • Electronic abstract book
  • Public transport ticket

Registration Fees Do Not Include

• • Printed programme book for extra fee of charge 20 EUR (only available to purchase by 23 August 2024)
  • Travel and accommodation costs
  • Insurance

Group Registrations

Group registrations cannot be processed online under one email address identification; each participant needs to have his/her profile set up with a unique email address. When registering more than ten participants under one company identity/invoice, please contact the ECREA Conference Secretariat to determine the preferred invoicing setting.

Confirmation

Each participant will receive a registration overview and email notification confirming receipt of payment.

To view the status of your payment, click here.

Payment

Registration fees are collected on behalf of ECREA by the Conference Secretariat:

CZECH-IN s.r.o.
5. května 65
CZ-14021 Prague 4
Czech Republic

All fees are to be paid in EUR, free of all bank charges. However, please confirm with your bank as to any possible charges from their side.

Online Payment by Credit/Debit Card

The preferred method is payment by card online via our secure payment gateway:

In the unlikely event of a rejected online credit/debit card payment, the delegate is recommended to return to the online registration form and try to process the payment again. Should the payment issue persist, the participant is advised to contact the card issuer/bank first to check for any potential block on the online transaction. If so, once this is removed it will be possible to pay via the online payment gateway.

Payment by Bank Transfer

To ensure your registration is valid, please make sure that any payment made by transfer is free of all bank fees and transfer charges. Please also ensure that the registered participant’s name and registration number are clearly stated in the bank transfer. Payments received without such details (name, registration number) cannot be easily identified and may not be valid.

Payment by bank transfer is available until 3 September 2024. After this date, all payments can only be made by credit/debit card.

Final Invoice

The final invoice will be available for download from the Online Registration Portal three weeks after the registration is confirmed and paid in full. If you need assistance with the invoice, please contact the ECREA Conference Secretariat.

The final invoice will be issued based on the details provided during the registration process (step Contact/Invoice details).

Any change of such details (name, address, VAT number, etc.) is possible only within 3 days from the date of registration and is subject to a 20 EUR fee.

Registration Cancellations

• • Until 2 July 2024 – a 50 EUR administrative fee will be applied.
  • From 3 July until 23 August 2024 – a 50 % cancellation fee will be applied.
  • From 24 August 2024 – no refund can be processed.

Please note that providing misleading or false information about the number of your accepted paper or panel/roundtable during your registration process may lead to cancellation of your registration. In such case, your processed payment will be returned and deducted by 50 EUR administration fee. Thank you for understanding.

General Cancellation Conditions

• • All cancellations must be notified in written form by email to the ECREA Conference Secretariat.
  • Requests for refunds made after 27 September 2024 will not be considered.
  • For any change of name, an administrative fee of 20 EUR will be charged.

Visa Invitation Letter

The visa invitation letter can be downloaded from the Online Registration Portal after the registration is confirmed and paid in full. If you need assistance with the visa invitation letter, please contact the ECREA Conference Secretariat.

Insurance

The registration fee does not include the participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

Cancellation or Modification of the ECREA Conference Due to Force Majeure

In the event of a force majeure situation, CZECH-IN s.r.o. reserves the right to alter or cancel the Conference without prior notice, including any change of the time and/or venue of the conference. Any occurrence of a force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of CZECH-IN s.r.o. which prevents or impedes the realization of the conference. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague, or other epidemic such as SARS, Covid-19, earthquake, flood, hurricane, cyclone, fire or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism.

Data Privacy and Security

The European General Data Protection Regulation (EU GDPR) entered into force on 25 May 2018 and it involves some additions to data protection.

We take your privacy very seriously and to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, and protect your privacy and security via our Online Portal which is fully GDPR compliant.

Feel free to contact us with any questions regarding the Privacy Policy, Data Protection and GDPR in general by email or phone +420 296 219 600.

Contact Information

For any questions you may have relating to registration please do not hesitate to contact the ECREA 2024 Conference Secretariat at registration@ecrea2024ljubljana.eu.